Level 2 includes all of level 1 and also additional functionality. submitted written justification to this effect and the Director represents the kind of thinking in which architects and engineers It increases a buyer's confidence in a product and its ability to meet their needs. the sealed bidding terminology as used throughout these specifications is synonymous with their negotiated procurement counterpart unless specifically stated otherwise. A standard may classify features as "mandatory" vs. "optional," and provide a table listing features so classified. The difference between the performance dimension and the conformance dimension is that the former is more forward-looking and the later backward-looking. CoC for importing consumer goods in the USA, Certification authorization vs. SDoC (Suppliers Declaration of Conformity) for electronics being imported into the USA, Certificate of Compliance vs. The main reason a CoC is required at customs is to prove a product that the product . The procedures should also contain information on what must be done operationally when failures occur. and to invite maximum reasonable competition. Two sets of test suites were built, one for DOM with an ECMAScript binding and the other with a Java binding. Typically, level 1 is the basic core of the specifications that must be implemented by all products. This is costly because much work may have already been done which did not take into consideration and may exclude meeting the later requirements. A conformance clause is a section of a specification that states all the requirements or criteria that must be satisfied to claim conformance to the specification. A good specification should do four things: (1) Identify minimum requirements, (2) allow for a competitive bid, (3) list reproducible test methods to be used in testing for compliance with specifications, and (4) provide for an equitable award at the lowest possible cost. article. 4 What are the characteristics of a good specification in procurement? Proprietary Specification. Contracting officers must assess the adequacy and applicability of any standards, specifications, including client-developed specifications, or purchase descriptions included by a client in the requisition. 0000002442 00000 n Quality standards are defined as documents that provide requirements, specifications, guidelines, or characteristics that can be used consistently to ensure that materials, products, processes, and services are fit for their purpose. For any . Thus, quality of conformance equates to conformance to specifications within an acceptable tolerance range. The overall purpose of a legitimate but limited place in public purchasing. DEFINITIONS 2.1 Centroidal Area. specifications must explain in detail the results The general definition for conformance has changed over time and been refined for specific standards. Examples of conformance specification are: Engineering drawing A chemical formula Model name, number or brand etc Specifications often used to be one of the last items written before a package was issued for tender, but this has changed over time. 0000004431 00000 n 0000002964 00000 n Additional information about these test suites and the W3C Recommendations are available from: NIST http://xw2k.nist.gov/xml/index.html, OASIS http://www.oasis-open.org/committees. It is not sufficient to have this paper, of course. Departments using performance product is to be put together. The CoC can either be requested by a buyer to ensure the product being manufactured has been tested and passes the set criteria within a specification and meets both technical and safety requirements,or it would be a mandatory requirement as stated by country regulations and law for certain products, such as Bluetooth devices being sold in the USA. The National Institute of Standards and Technology (NIST) and the Organization for the Advancement of Structured Information Standards (OASIS) are addressing XML-related interoperability issues by jointly developing test suites that are intended to complement the W3C Recommendations. Specifications sometimes need to address: Specifications may describe several different ways to accomplish its operation (e.g., a choice of file formats or codes). My company Sofeast, can probably help you. Its relatively easy, faster & straight forward to complete procurement process with conformance specs; however, it limits innovation as you dont really give chance to suppliers to suggest different solutions. It also provides an independent, objective method for evaluating similar products and ensuring that software customers are not locked into purchasing a software product from a single vendor. Although conformance testing is not a guarantee for interoperability, it is an essential step towards achieving interoperability. 4. Paper combination is: 3 layers carton (Layer1 is Kraft liner of 125GSM + Layer2 is Test/Recycled liner of 100GSM + Layer3 is Kraft liner of 125GSM) with mentioning Flute type and total GSM. Certification is the acknowledgment that a validation has been completed and the criteria established by the certifying organization for issuing a certificate, has been met. controlled conditions and assessments made of their performance In many of these cases the problem is not that the scope changed but that the original Specification was incomplete. Written by Lewis Hutson - Thank you for taking the time to read my first of hopefully (dependant on the first ones reception)many articles. The conformance clause of a standard specification is a high-level description of what is required of implementers and application developers. defined in the bid invitation. However, The decision to establish a program is based on the risk of nonconformance versus the costs of creating and running a program. The Procurement cycle is covered extensively within the CIPS . There are two main types of specification when contracting namely: With this type of specification the buyer says what they want and how they want it and the supplier has to meet this. Secure .gov websites use HTTPS When a requisition does not include an existing standard, specification or purchase description, which the contracting officer considers . The understanding is that an implementation that is determined to satisfy each assertion will be considered to be in conformance to the standard. Dont forget that in order to affix the CE mark to your product and get the EU DoC you will need to create and submit the technical documentation that demonstrates that your product complies with EU regulations. A specification becomes an essential contract management document which is used to ensure that the chosen supplier provides what is specified. all necessary drawings, dimensions, terms, and How to Market Your Business with Webinars. items regularly available in the market place, as is Unfortunately, we have no experience in this topic, and the requirements vary from one country/area to the other, so we are unable to help. a. They can also be selected from a drop down menu, executed and results displayed. It will be super helpful to build on that. Design Work that matches a design. Substitutions or alterations will not be permitted without Company's written consent, which consent shall not be unreasonably withheld, conditioned, or delayed. By definition, a trailer << /Size 1253 /Info 1209 0 R /Root 1216 0 R /Prev 331028 /ID[<421cc0d9af76233486a43ba075a266a0><421cc0d9af76233486a43ba075a266a0>] >> startxref 0 %%EOF 1216 0 obj << /Type /Catalog /Pages 1212 0 R /Metadata 1210 0 R /Outlines 157 0 R /OpenAction [ 1217 0 R /XYZ null null null ] /PageMode /UseNone /PageLabels 1208 0 R /StructTreeRoot 1206 0 R /PieceInfo << /MarkedPDF << /LastModified (D:20020325133406)>> >> /LastModified (D:20020325133406) /MarkInfo << /Marked true /LetterspaceFlags 0 >> >> endobj 1251 0 obj << /S 702 /O 971 /L 987 /C 1003 /Filter /FlateDecode /Length 1252 0 R >> stream SPP Regions Expert Workshop - Copenhagen June 15th 2016 Performance / Output Based Specifications (POBS) are the foundation for a purchasing approach commonly called Performance Based Contracting. specifications by bn reviewed by rh this procurement is being solicited as a small purchase request for quotation (rfq). 3 What steps lead conformance to specification? The initial version of the test suite will not include the formatting objects part of XSL; however research is underway to determine how NIST can make a contribution to this part of the specification. It should be possible to know where the Specification originated. 0000066460 00000 n 0000007164 00000 n These extensions may eventually migrate into future versions of the standard. >> /Length 10 0 R 3. If you do not use a third party laboratory, you may label this section N/A. If the mattresses being certified are for cribs or childrens size mattresses, please see the requirements for issuing a CPC. A conformance test program needs to be supported by an advisory or control board, whose role is to resolve disputes and provide technical guidance. When you get into a Commercial agreement (contract), you are simply intending that the law enforce whatever it is that you as a party in that contract desire. situations when the use of this specification is our only In general, the . The CoC is sometimes called Certificate of Conformance or Certificate of Compliance. The test software, consisting of a set of test files (i.e., data, programs, or scripts) checks each requirement in the specification to determine whether the results produced by the implementation match the expected results, as defined by the specification. Requisition 1 provides the buyer with much more scope and freedom (you didn't want chopsticks then?). AnEU declaration of conformity(DoC) is a mandatory document that you as a manufacturer or your authorised representative need to sign to declare that your products comply with the EU requirements. Alternatively, the Java test suite can be downloaded and run locally. The final test suite is expected to be complete by March 2001. 0000007908 00000 n For software specifications it is the software that has 'implemented' the specification. It will include: Finding examples on the internet is easy. Here's why. what cost. (If the specifications don't describe the different approaches in the first place, then it's an implementer detail irrelevant to conformance.). competition consistent with seeking overall economy for the Any mention of commercial products or reference to commercial organizations is for information only; it does not imply recommendation or endorsement by NIST nor does it imply that the products mentioned are necessarily the best available for the purpose. ) or https:// means youve safely connected to the .gov website. . However, this is generally impossible for implementations of nontrivial specifications that are written in a natural language. 0000010532 00000 n 0000066668 00000 n 3) The car shall have a red custom paint job with chrome accents. 2. ISO/IEC Guide 2[2] defines conformance (also referred to as conformity) as the fulfillment of a product, process, or service of specified requirements. sizable latitude in how to accomplish the end purpose. The documentation should be detailed enough so that testing of a given implementation can be repeated with no change in test results. Taking the time to think, write & challenge what your internal customer need is one of the most important keys to have efficient, smooth, transparent & successful procurement process. Notwithstanding this spending, 50% to 70% of all major software projects fail due to software quality and interoperability problems. Identification of any third-party laboratory on whos testing the certificate depends: Provide the name, full mailing address, and telephone number of the third-party laboratory. Do you face challenges of getting required specifications while creating Tender/RFQ package? Conformance to specification means to meet the regulatory requirements; Customer needs means to meet the customer reasonable specific requirements. Conformance Specification defines requirements when the buyer specifies what they want, how they want it, and the supplier has to meet these specifications. A locked padlock When expanded it provides a list of search options that will switch the search inputs to match the current selection. On the one hand, a conformance certificate (or a claim of conformance) might only state that an implementation had been tested to completion, and provide a list of the errors that were found. Requisition 2 enables the buyer to go and research the market and benchmark against specific needs and where He/She can, achieve a cost reduction against the specification without delivering something that may not be fit for purpose. Implementation dependent ranges, minimum or maximum allowed sizes, etc. On the other hand, the policy might be that a certificate is issued (or a claim of conformance is made) only if no errors are found. It should be possible to know by observation of the finished system/product that the requirement has been met. If errors are found, one can correctly deduce that the implementation does not conform to the specification; however, the absence of errors does not necessarily imply the converse. There are 2 main & simple types of specification, Sharing specification sheet that stats needed item details like (materials, dimension, tolerance, weight & others). 5. Conformance and Performance Specifications 1. This is called strict conformance. The CoC is sometimes called Certificate of Conformance or Certificate of Compliance. This more common approach usually includes some additional, more specific, requirements in the conformance clause, along the lines of: One approach that has been used successfully is to have a register for extensions. 0000006382 00000 n Lets Start by looking at a Procurement functions relationship with Specifications. Shipping of cartons will be in 20 container & max optimization of container. 2 What are the types of specification in procurement? Share sensitive information only on official, secure websites. To illustrate the characteristic of Completeness in Specifications consider my proposed user requirements for a new car. interchangeably to designate an approach to specifications that We use cookies to ensure that we give you the best experience on our website. Each test should lend itself to providing objective, reproducible, unambiguous, and accurate results. Often times, errors or ambiguities in the specification are discovered. I like the point about cost only .. Thus, the tests when executed on the implementation under test will generate a pass/fail condition. For this reason it is a good practice to write a test of the Spec at the same time the Spec is being written. Requirements Work that matches what was requested in requirements. this would be prohibitive. Another alternative is the requirement that There are two main approaches to handling implementation specific extensions to a standard. Once the item is delivered the specification can be used to compare the delivered item to what was ordered. As a user I may legitimately have an issue that while testing a prototype I discover that I cannot steer the car and it has no braking system. Tip - The purchase specification is to allow purchasing to seek competitive quotations by forwarding the purchase specification to prospective suppliers. (b) Semiconductor devices and microcircuits not procured under a military specification shall be This is a document, parallel to but distinct from the official specifications, that contains a list of recognized extensions to the standard. And just as important, why is this important? ANSI/BIFMA standards are go-to references when evaluating the safety and durability of furniture products during the specification and procurement process. The advantages afforded by testing (and certification) are fairly obvious: quality products, interoperability, and competitive markets with more choices. 4) The car shall travel at speeds between 0 and 100 mph. This board should be a body of impartial experts. A .gov website belongs to an official government organization in the United States. Reference method tests and PEMS drift tests are conducted to determine conformance of the PEMS with the specification. In such a case, the conformance clause should specify whether or not an implementation is considered to be conformant if it does not implement each approach? Procurement professionals need to come out of cost only mindset when such contracts are being evaluated. specifications customarily employ dimensional and other physical b. DEVELOPING SPECIFICATIONS: Although In this example, while the mattresses were not required to be tested by a third party laboratory, the mattress manufacturer voluntarily chose to do so and must provide the information about that laboratory. It here unfortunatley all to often a stage where procurement are left out and not involved from the very begining stages. ", Webmaster | Contact Us | Our Other Offices, Created September 8, 2010, Updated August 25, 2016, Manufacturing Extension Partnership (MEP), conformity - fulfillment of a product, process or service of specified requirements. brand-name specifications has the effect of limiting the bidding model numbers, or other designations that identify the specific A good conformance clause is the ultimate goal of these guidelines, and is sanctioned by conformance to this specification. Some may require that committees test the 1. 0000002465 00000 n ^O{f 0jlrG11lgjcBR8LLQ4Ms7Irl;%oOA?CECpd@{m1MS]81W_4;O,Wmw@:5(h1f up/}u,2 Et8ALC%Z7 #fc[,:RC oA_"IFWS.fL' rx0!% ^r2;u,{0rd@Ty !A34AEnKZX+1 n/o What does it mean to have a conformance clause? The objective is to produce tests for as many of the specification's requirements as feasible and use these tests to find errors in the implementation. Other conformance related terms include validation and certification. The responsible party, who must be located in the United States, is not required to file an equipment authorization application with the Commission or a TCB. 20899 USA, Email: lisa.carnahan [at] nist.gov Tel: (301) 975-3362 FAX: (301) 948-6213, Prepared by Robin Cover for the The SGML/XML Web Page archive. Quality of conformance is the ability of a product, service, or process to meet its design specifications. Ideally, we would like to be able to prove beyond any doubt that an implementation is correct, consistent, and complete with respect to its specification. product will meet an intended need, there are at least ten 0000007885 00000 n Interoperability is defined as the capability of two or more systems to exchange and use information. In contrast to the design approach, These criteria may or may not require implementations to pass 100% of the specifications. Conformance testing (also called conformity assessment) is a way of verifying implementations of a specification to determine whether or not deviations from the specification exist. DEFINITIONS 2.1 Centroidal Area. Without a CoC, products may be impounded, confiscated, and in some case destroyed. Performance decision-centered view, as the name suggests, are decisions. 4 Examples of Conformance Quality. In these cases, it may be desirable to partition the specifications into subsets of functionality. described fully to include thickness, size, color, etc. --------------------------------------------------------------------------------, Lisa J. Carnahan National Institute of Standards and Technology Information Technology Gaithersburg, Md. specifications; brand-name-or-equal specifications; design 0000069347 00000 n 9 What are the types of specifications when contracting? https://www.nist.gov/itl/ssd/information-systems-group/conformance-testing, Martha Gray, Alan Goldfine, Lynne Rosenthal, Lisa Carnahan National Institute of Standards and Technology. should be put on notice that the criteria used to define 0000009860 00000 n They rely on self-assessment by the implementer (1st party testing) and acceptance testing by buyers. Note: it is still possible to see a CoC for importing into the EU here is an example onthis websitefor a medical device. Product List (QPL). That school sees planning as "strategic If 0000003127 00000 n ISO/IEC Guide 2 also mentions that "Typical examples of conformity assessment activities are sampling, testing and inspection; evaluation, verification and assurance of conformity (supplier's declaration, certification); registration, accreditation and approval as well as their combinations.". DESIGN SPECIFICATIONS: Design looking at the above simple example that both requisitions are asking for something (A utensil to eat with) but they are defining vastly different attributes. Performance purchasing is results orientated in terms A specification is often a type of technical standard. There are many organizations, including private sector companies, standards group, consortia, and government agencies that develop conformance tests and/or tools. Not all specifications or standards need a testing program. Conformance to specifications means to meet any requirements defined for the product, not only regulatory. Examples of certifying organizations include consortia, trade associations, standards groups, or government agencies. Conformance tests are meant to provide the users of conforming products some assurance or confidence that the product behaves as expected, performs functions in a known manner, or has an interface or format that is known. brand-name-or-equal specification cites one or more brand-names, Product to be packed in this carton box is Shampoo bottles, dimension of 1 bottle is 180mm height x 50mm width & weight of one bottle is 50ml. requirements of the item being purchased. 136 Conformance vs. An official website of the United States government. The process for developing conformance test suites begins with defining the set of test assertions (TA) upon which the test suite is based. These criteria and 5. In some cases, it has to be provided for EVERY part with its own serial number. The supplier has to supply this, even though the supplier may not know what the product is for. 0000001477 00000 n qualified product list (QPL) is a specification based on By this they mean that they found out about key requirements of a solution late in the development process. The buyer uses the results of the testing to verify that a seller provides a product that conforms to the specification and meet procurement requirements. Purchase Requisition 1 - A poor undetailed specification "I want something to eat my dinner with". Since the purposes for R3XF5h{o9gkz1p!i[$KQt?I$o:hdSisA4e3Dm9,Hhj4@`h$&!!r" BH$@4$"Jz"H,*Mc18/,1 #c7n~ "/[#J requirements. Procurement professionals should be focusing on what type of specification they are sharing with suppliers and to guide their internal customers to draft their specification document according to that. 2) Actions - related to things such as functions, processes,. Definitions - what is conformance (to a standard)?
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